For professional event planners, weather plays an integral role in the planning process! This has become all the more important since covid as outdoor events offer a safer way to gather while still being socially distant. But being outdoors means being subject to weather! Planning for an event is stressful enough when you have to think about the invite list, logistics, accommodation…and well, the list goes on. Getting a good event off the ground requires anticipating delays and issues and always having a plan B in your back pocket. Luckily, temperature historical data by zip code can help you with formulating the perfect plan right from the start!
How does past weather data by zip code help with event planning?
But if the weather does not work out, what do you do? Part of being a professional event planner and professional event planning company is understanding weather patterns and predicting the future in some ways. It can help you figure out what kind of event to throw and what preparations need to be in place. Moreover, it could even help you avoid a potential weather issue!
With accurate historical weather data, you can scan through and start to pick up patterns on temperature, and it gives you more opportunity to plan. Weather can often throw a wrench in some of the best events, so having the right data from the start can be a huge help in planning so that you have the right measures in place to make it a great event from start to finish.
For example, October tends to be one of the most popular months for weddings. With the greater importance of hosting events outdoors, it is valuable to know which locations are typically subject to rain in October. The map below shows which Northern California zip codes see over 1 inch of rain in October (shaded blue).
Planning the perfect event using past temperature by zip code
When you use temperature historical data by zip code as part of your event planning, you can start to see patterns take shape and formulate a plan. If you are having difficulty deciding whether to do an outdoor or indoor event, looking at historic temperature by zip code for the areas you’re thinking of can help you make that decision!
Looking at past weather data enables you to make better decisions about your event right from the start so that you and your guests can have the best time and the best weather possible!
For example, if you’re looking at planning a summer event, looking at past temperatures by zip code can help you pick the right location at an optimal time so that your event does not fall during a cold snap or a heatwave.
Similarly, you can use historical weather data to plan larger and multi-day events such as conferences and company meetings in locations where the weather seems to be more consistent throughout a few days. Using the weather data as part of your professional event planning can be an instrumental tool that helps you anticipate weather issues and plan ahead. Notice that the temperature tends to drop a day or two in between the dates you have planned for an event? You can tell guests and attendees to pack something a bit warmer and plan an indoor event rather than an outdoor one on those selected dates. Having the data on hand allows you to plan events more strategically and create a much better experience for guests overall!
If you’re looking for accurate, free historical weather data by zip code to help you plan the perfect event (with the perfect weather!), download our weather data spreadsheet today to understand weather patterns for your next event’s location and plan accordingly!